Compliance

Supplier Management built for speed, compliance, and connection

Empower your team to manage suppliers smarter. With TraceGains Supplier Management, food and beverage brands centralize data, automate communication, and collaborate seamlessly so you can source, qualify, and approve faster than ever.

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See It in Action

Get answers to questions like Who are my riskiest suppliers?|Which products have Red Dye No. 3?|Who are my approved suppliers?|What documents are missing for a BRCGS audit?|Which ingredients meet ESG requirements?with Supplier Management

By centralizing supplier data across your network

Stop chasing spreadsheets and email threads. TraceGains unites every supplier, document, and certification in one searchable, auditable system. Gain total visibility into supplier status, compliance records, and ingredient documentation instantly.

Supplier Management platform on a table with technology overlay for supply chain, data, tracking, IDP, etc. in blues and purples

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Collect

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Get Going Fast

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Source

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Extract

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Collaborate

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Command

Document tab within TraceGains Gather showing options for adding documents, viewing missing, expired, and approved supply chain documentation

Collect documents, data, and more

Automatically gather regulatory and compliance documents from your suppliers for every ingredient or item you source.

Connecting to a new supplier pop up in TraceGains Gather with search list and ABC suppliers listed in the dropdown menu

Get up to speed faster

Powered by TraceGains Gather®. Your suppliers join for free! On average, 80% of your suppliers are already on Gather or join within 60 days.

Search function and map for ingredients using the TraceGains Gather Marketplace

Source items and ingredients

Find and approve new ingredients and items from 100,000+ global supplier locations on TraceGains Gather®. Get instant access to all the documents you need for fast approvals.

Supplier-Management-Manage-Documents-Screenshot-Enhanced

Extract information and easily digitize your data

Information from documents and industry-standard forms automatically populates digital ingredient and supplier records. Our Intelligent Document Processing (IDP) ensures every field is captured accurately, no manual entry required.

Set up automations, like 30-day warnings, with business rules around attributes for Supplier Management

Collaborate across time zones and teams

Create internal approval workflows, set automatic alerts for expirations, and keep everyone aligned across departments.

Screenshot of the Document Dashboard reporting capabilities within TraceGains Supplier Management

Command your supply chain with real-time reporting

Customize dashboards and reports so every team, from quality to procurement, has the insights they need to act with confidence.

Stop the swivel

Instead of switching from system to system, and sign-on to sign-on, we make it easy to access everything you need in one place. Connect with your supply chain using TraceGains to experience unparalleled visibility, efficiency, and organization. Your digitization journey starts with Supplier Management.

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What’s powering the TraceGains ecosystem?

TraceGains Supplier Management solution showing supplier approval statuses and more

Disconnected supplier data slowing you down?

Scattered spreadsheets and inboxes hide critical information. With TraceGains, all supplier and ingredient data live in one platform, organized, searchable, and ready to act on.

End-to-End Solutions →

See why we’ve become the industry standard for supplier collaboration

Email chains and paper-based approvals grind onboarding to a halt. You need to be able to upgrade your workflows to move suppliers through qualification, documentation, and approvals without the bottlenecks. 

See It for Yourself →

TraceGains Supplier Management automation functions like workflows, email blasts, etc.

Manual approvals stall processes

Email chains and paper-based approvals grind onboarding to a halt. You need to be able to upgrade your workflows to move suppliers through qualification, documentation, and approvals without the bottlenecks. 

Learn More about the Digital Divide →

Automation means more with technology you can trust

Automate important compliance tasks, including document expirations and supplier response. Flag issues and measure performance, with custom dashboards that fit your business.

Automate Approvals, Corrective Actions, and More →

TraceGains Supplier Management solution preview showing audit-ready functionality like missing document reports

Compliance deadlines and audit panic

Expired certifications and missing documents can lead to costly delays or recalls. No one wants to wait until the last minute to find out they’re falling short of compliance. But who has the time to manually track expiration dates and send reminders or requests to suppliers?

Learn More about F&B Audit Struggles →

Audit readiness all the time

Prepare in a matter of minutes, not weeks. With Supplier Management, TraceGains sends automatic alerts, so you stay ahead of expirations and always meet food compliance standards. Keep your team audit-ready with complete and current documentation available at the touch of a button.

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An introduction to our supplier management platform

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Why leading F&B brands choose TraceGains Supplier Management

Hudsonville Ice Cream gained a streamlined workflow for supplier approvals across purchasing and R&D.

See How

Jiffy Mix transformed supplier relationships with synchronized data and communication.

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Smart & Final stopped babysitting documents and saved time for their team.

See How

By moving to TraceGains, we were able to automate our processes. It has enabled us to find solutions to reduce the administration burden to spend more time on high-value tasks and proactive supplier management. By functioning as a one-stop shop, we can keep our procedures, approvals, audits, and horizon scanning under one roof rather than fluctuating between different systems and databases to access information.

—Lewis Rogers-Duffield, Lead Supplier Quality Manager at Baker & Baker, Europe

Lewis Rogers-Duffield, Lead Supplier Quality Manager at Baker & Baker, speaking about his experience with TraceGains

Supplier Management FAQ

How do I get my suppliers to use TraceGains?

Most customers find 70-80% of their suppliers are already part of TraceGains Network, making supplier onboarding a breeze.

How does Supplier Management help me keep documents current?

Automated tools let you identify missing documents while also tracking document expiration dates. If desired, the solution can automate document requests and flag supplier response issues for action.

We have a lot of suppliers and documents—can TraceGains handle it?

Built on a scalable cloud infrastructure, Supplier Management is used by some of the largest brands on the planet, while also supporting innovative startups and everyone in between.

How about data security?

Information security and privacy are built into TraceGains Supplier Management from the ground up, and that includes our AI-powered technologies. We’re SOC-2 compliant, externally audited, and welcome your detailed review.

Is implementation support for supply management tools available?

With our track record of hundreds of successful implementations, we’re ready with expert guidance and support. But if you need a little more support, our world-class service team is there with support for data migration, integrations, and everything you need to ensure a fast, successful implementation.

How about support for EMEA and global supply chains?

TraceGains has a global footprint, with data infrastructure in North America and Europe, language translation capabilities and centers of excellence in the US, UK and DACH regions, ready to help.